{"id":381,"date":"2026-03-30T04:42:14","date_gmt":"2026-03-30T04:42:14","guid":{"rendered":"https:\/\/myallcodes.in\/?p=381"},"modified":"2026-03-30T04:42:15","modified_gmt":"2026-03-30T04:42:15","slug":"microsoft-365-learning-day-18","status":"publish","type":"post","link":"https:\/\/myallcodes.in\/index.php\/2026\/03\/30\/microsoft-365-learning-day-18\/","title":{"rendered":"Microsoft 365 Learning \u2013 Day 18"},"content":{"rendered":"\n<h1 class=\"wp-block-heading\">Automating Workflows with Power Automate<\/h1>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Introduction<\/h2>\n\n\n\n<p>On Day 18 of my Microsoft 365 learning journey, I explored <strong>Power Automate<\/strong>, a cloud-based service that enables users to automate workflows between applications and services.<\/p>\n\n\n\n<p>It helps reduce manual effort and improve productivity by automating repetitive tasks.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h1 class=\"wp-block-heading\">What is Power Automate?<\/h1>\n\n\n\n<p>Power Automate is a tool that allows you to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Automate tasks<\/li>\n\n\n\n<li>Integrate different applications<\/li>\n\n\n\n<li>Create workflows using triggers and actions<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h1 class=\"wp-block-heading\">Key Components<\/h1>\n\n\n\n<h2 class=\"wp-block-heading\">1\ufe0f\u20e3 Trigger<\/h2>\n\n\n\n<p>The event that starts the workflow.<\/p>\n\n\n\n<p>Examples:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>When a new email arrives<\/li>\n\n\n\n<li>When a file is created in SharePoint<\/li>\n\n\n\n<li>When a form is submitted<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">2\ufe0f\u20e3 Actions<\/h2>\n\n\n\n<p>Steps that are performed after the trigger.<\/p>\n\n\n\n<p>Examples:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Send email<\/li>\n\n\n\n<li>Create file<\/li>\n\n\n\n<li>Update record<\/li>\n\n\n\n<li>Post message in Teams<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">3\ufe0f\u20e3 Conditions<\/h2>\n\n\n\n<p>Used to apply logic in workflows.<\/p>\n\n\n\n<p>Example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If status = Approved \u2192 send confirmation<\/li>\n\n\n\n<li>Else \u2192 send rejection email<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h1 class=\"wp-block-heading\">Types of Flows<\/h1>\n\n\n\n<h2 class=\"wp-block-heading\">1\ufe0f\u20e3 Automated Flow<\/h2>\n\n\n\n<p>Triggered automatically by an event.<\/p>\n\n\n\n<p>Example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>New file uploaded \u2192 Send notification<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">2\ufe0f\u20e3 Instant Flow<\/h2>\n\n\n\n<p>Triggered manually by a user.<\/p>\n\n\n\n<p>Example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click button \u2192 Send report<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">3\ufe0f\u20e3 Scheduled Flow<\/h2>\n\n\n\n<p>Runs at a specific time.<\/p>\n\n\n\n<p>Example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Daily report at 9 AM<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h1 class=\"wp-block-heading\">Step-by-Step: Create Your First Flow<\/h1>\n\n\n\n<h2 class=\"wp-block-heading\">Step 1: Open Power Automate<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to <strong>office.com<\/strong><\/li>\n\n\n\n<li>Open <strong>Power Automate<\/strong><\/li>\n<\/ol>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Step 2: Create a Flow<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click <strong>Create<\/strong><\/li>\n\n\n\n<li>Choose <strong>Automated Cloud Flow<\/strong><\/li>\n<\/ol>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Step 3: Select Trigger<\/h2>\n\n\n\n<p>Example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\u201cWhen a file is created (SharePoint)\u201d<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Step 4: Add Actions<\/h2>\n\n\n\n<p>Example:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Send email notification<\/li>\n\n\n\n<li>Create task<\/li>\n\n\n\n<li>Log entry<\/li>\n<\/ol>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Step 5: Save and Test<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click <strong>Save<\/strong><\/li>\n\n\n\n<li>Test the flow<\/li>\n<\/ol>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h1 class=\"wp-block-heading\">Real-World Use Cases<\/h1>\n\n\n\n<h3 class=\"wp-block-heading\">1\ufe0f\u20e3 Email Automation<\/h3>\n\n\n\n<p>Save attachments automatically to OneDrive.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">2\ufe0f\u20e3 Approval Workflow<\/h3>\n\n\n\n<p>Send approval request when a document is uploaded.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">3\ufe0f\u20e3 Notification System<\/h3>\n\n\n\n<p>Notify team in Microsoft Teams when a new file is added.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">4\ufe0f\u20e3 Data Integration<\/h3>\n\n\n\n<p>Sync data between SharePoint and Excel.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h1 class=\"wp-block-heading\">Benefits of Power Automate<\/h1>\n\n\n\n<p>\u2714 Reduces manual work<br>\u2714 Saves time<br>\u2714 Improves accuracy<br>\u2714 Integrates multiple apps<br>\u2714 Easy to use (low-code platform)<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Automating Workflows with Power Automate Introduction On Day 18 of my Microsoft 365 learning journey, I explored Power Automate, a cloud-based service that enables users to automate workflows between applications and services. It helps reduce manual effort and improve productivity by automating repetitive tasks. What is Power Automate? Power Automate is a tool that allows\u2026 <span class=\"read-more\"><a href=\"https:\/\/myallcodes.in\/index.php\/2026\/03\/30\/microsoft-365-learning-day-18\/\">Read More &raquo;<\/a><\/span><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-381","post","type-post","status-publish","format-standard","hentry","category-power-shell-scripts"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/myallcodes.in\/index.php\/wp-json\/wp\/v2\/posts\/381","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/myallcodes.in\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/myallcodes.in\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/myallcodes.in\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/myallcodes.in\/index.php\/wp-json\/wp\/v2\/comments?post=381"}],"version-history":[{"count":1,"href":"https:\/\/myallcodes.in\/index.php\/wp-json\/wp\/v2\/posts\/381\/revisions"}],"predecessor-version":[{"id":382,"href":"https:\/\/myallcodes.in\/index.php\/wp-json\/wp\/v2\/posts\/381\/revisions\/382"}],"wp:attachment":[{"href":"https:\/\/myallcodes.in\/index.php\/wp-json\/wp\/v2\/media?parent=381"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/myallcodes.in\/index.php\/wp-json\/wp\/v2\/categories?post=381"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/myallcodes.in\/index.php\/wp-json\/wp\/v2\/tags?post=381"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}